Description
Hays ist ein weltweit führender Personaldienstleister, der sich auf die Rekrutierung von Spezialisten konzentriert - sowohl für den Projekteinsatz als auch für Festanstellungen und auf Zeit. In Deutschland, Österreich und der Schweiz vertrauen mehr als 600 internationale Topunternehmen auf unsere qualitätsgesicherten Prozesse, wenn Sie Experten suchen.We are looking for a
Senior Administrative Assistant (m/f)
Referenz: -en
Beginn: asap
Dauer: 11 MM
Ort: in West Switzerland
Branche: Herstellung von pharmazeutischen Spezialitäten und sonstigen pharmazeutischen Erzeugnissen
Ihre Aufgaben:
- Performs administrative duties, which may involve exposure to highly confidential information
- Manages the schedules of those supported; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary
- Accountable for meeting planning and organization; schedules attendees, books conference rooms, arranges catering, prepares presentations, compiles notebooks, meeting materials, handouts, etc
- Manages purchase orders and processes accounts payable invoices
- Prepares correspondence, spreadsheet reports and presentations as directed
- Attends department meetings, takes and distributes meeting minutes
- Provides telephone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems
- Completes expense reports using the provided electronic system
- Provides back-up for other Administrative Assistants and Executive Assistants as required
- Maintains up-to-date contact lists for department members
Ihre Qualifikation
- Fluent in speaking and writing French and English language
- Generally experience in a similar position
- Experience of supporting senior level management
- Extensive working knowledge of MS Word, MS Outlook (or equivalent)
- Advanced knowledge of MS Excel & PowerPoint (or equivalent)
- Experience with purchase orders and accounts management systems/software
- Experience with expense reporting systems/software
- Requires strong attention to detail in composing materials, establishing priorities, scheduling meeting and arrange travel itineraries
- Must be able to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
- Strong interpersonal skills
- Must be able to handle confidential information and issues effectively and without breech of confidentiality
Skills:
- Project Management Pharma