Description
IT Project Administrator required by a leading healthcare client in Staines Middlesex on a Fixed term contract for 6 months.
To provide efficient and effective support to the Head of IT Programmes and some direct reports in the performance of their duties, also including proactive support of process improvement initiatives within the department as well as maintenance of departmental online tools and repositories.
Accountabilities and Activities
- To provide a complete and confidential service, to include word processing, spreadsheet and presentation skills to produce reports, presentations, and other documents as required
- Organise meetings, travel, visits, lunches etc and organise the IS Programmes Head's diary to ensure effective use of their time
- Support the IS Programmes Head and Portfolio Managers in identifying cross-portfolio issues and developing best practice and process improvement initiatives within the IS Programmes team. Assist in documenting, updating and communicating such initiatives. Support the maintenance of, and adherence to such agreed practices by the project managers. This may include direct support of individual project managers within the portfolio teams.
- Support the team and actively contribute to the creation, maintenance and improvement of document repositories, departmental Sharepoint and Intranet sites and similar initiatives around the implementation and optimized use of tools within IS Programmes and for each portfolio team
- Maintain an effective online filing system to ensure efficient flow of documentation
- Support and agree the process of tracking action items and performance indicators for project delivery and portfolio management on behalf of the IS Programmes Head
- Assist in the preparation of presentation and report material when requested. Collate weekly reports for review and ensure periodic reports are completed and submitted on time
- Prepare the IS Programmes Head's expenses and submit for payment
- Arrange payment of invoices and maintain records of such payments including creation of Purchase orders on e-Purchasing
- Co-ordinate leaver activities and complete relevant forms for new starters for the IS Programmes Head
- Provide administrative support for recruitment activities, scheduling interviews and co-ordinating follow up with agency and HR
- Facilitate departmental induction plan by liaising with the IS Programmes Head, their direct reports and HR, and developing induction agenda for new joiners, supporting the induction where relevant
- Organise team events and team meetings.
- Liaison with Facilities regarding office requirements
Competencies, Qualifications, Training and Experience
- Enthusiastic, possessing a positive, can-do attitude
- Some experience of Administration in an IT or project environment would be desirable.
- Respond to queries in a constructive, friendly, professional and efficient manner, managing conflict as appropriate
- Use initiative and take ownership of tasks
- Demonstrate a high standard of professionalism, integrity and confidentiality
- Excellent communication skills, both written and verbal
- Highly organised with a keen attention to detail
- Ability to manage multiple priorities and meet tight deadlines
- Adopt a flexible approach, so as to support the occasional ad hoc request to work beyond core hours
- Previous experience of providing support at a senior management level
- Excellent office and organisational skills
- Background or experience in a project or programme management environment would be an advantage
- A sound working knowledge of MS Word, Excel, PowerPoint, Visio & Sharepoint
This role will be part time 5 hours a day.
Capita Resourcing welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.
Capita Resourcing is a trading name of Capita Resourcing Ltd. Services offered are those of an Employment Agency and Employment Business. Applicants will be required to register with us.