Description
PA (Maternity Cover) to Head of Operations for UK & Ireland
Reading based (occasional travel to Guildford and ad-hoc customer meetings if required)
Daily Support
- Diary & Email Management for Head of Ops UK & IRE
- Arrange meetings, internal and external
- Reminder of outstanding management actions previous meeting and when meetings require prep in advance
- Updating the tasks on what you are doing and when completed
- Additional support to MSCOO MBNL
Weekly Support
- Collate Weekly report from Direct Reports (7) R's and send onto Regional Manager and OCC Leadership Team
- SAP Entry
- Chase and Approval for Heads of Operations (first line) SAP
- Raise and approve Purchase Orders 's
- Raise and approve E-forms for payroll & HRMS administration
- Check and Approve Expenses
- Check, book and Approve International travel
- Book Taxi's
- Booking parking for visitors when needed
Monthly/Quarterly Support
- Collate Monthly report from Direct Reports and send onto OCC Leadership Team
- Collate agenda and slide pack for Head of Operations Management Team (first line)
- Chase up actions from previous Management Meetings
- Input and submit mileage and expenses, amending anything that is needed
- Assist with new starter
- Godiva Roadshow Organising for MBNL customer
- Organising Catering for customer meetings
- Customer Reference visits, support and organise
- Organising Head of Operations AEM
Key Packages needed:
- PowerPoint: Advanced (essential)
- Outlook: Advanced (essential)
- Word: Intermediate (essential)
- Excel: Intermediate (essential)
- SAP: None/Basic (desirable)
Competence Areas
- Experiences in supporting a Senior Director
- Experience of large Corporate or Global Company
- Highly Organised
- Proactive style
- Detail Orientated
- Customer Focused
- Excellent People skills
- Fantastic Communication skills
- Flexible
Personality
- Energised & approachable
- Assertive
- Professional - high degree of confidentiality
- Good sense of humour
- Patience
- Tenacious
- Proactive