Description
Position Description:
The Project Coordinator in the Information Technology National Facilities Services Business Information Office (BIO) provides support for IT capital construction projects. The Project Coordinator is responsible for assisting with preparing documents and presentations, maintaining project information in project management system, submits and tracks purchase orders and provides support with the creation and distribution of project documents.PRINCIPAL RESPONSIBILITES:
The IT Capital Project Delivery group within the NFS BIO partners with National Facilities Service (NFS) to support the build out of Client Facilities. The Capital Project Delivery group assumes end-to-end accountability to ensure delivery of IT solutions and services that provide the highest value in support of capital construction projects.
Develops and publishes project deliverables, documents, budgets and various reports. Responds to requests for project status/budgets, and assists with special reporting requirements for IT Oversight and other mandates. This individual also documents project scope and contents.
Update project schedules
Assist in presentation preparation
Assist with Project Management tracking and reporting requirements
Propose alternative solutions to identified gaps and obstacles in current project initiation and reporting processes
Monitor Resource Program Management (RPM) systems and assist with updates. You must review RPM for compliance with IT Oversight policies;
Prepare/submit purchase orders and capital; create work authorizations or orders and update them through amendments as part of the change control process; and provide NIKU resource reports.
Assist with any special reporting requirements
Provide capital and operating expense reports
Develop/maintain a project document library
Assist in the creation and distribution of various project documents
QUALIFICATIONS:
1.) 3 years of Project Coordination experience or equivalent experience
2.) Proficiency with Microsoft Excel, Access, Word, Powerpoint, Visio, and Project
3) Good organization and detail orientation skills; and the ability to effectively communicate with all levels of the organization
4.) Ability to travel at least 5% - 10% of the time, as required
PREFERRED QUALIFICATIONS:
1.) Associate or Bachelor's Degree
2.) Proficiency with NIKU/RPM
Minimum educational requirement: Requires a HS Diploma or GED. Prefers Bachelor's degree in Computer Science, Information Systems or Management Information Systems or equivalent experience.