Description
Essential Responsibilities:
- Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
- Providing administration support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.
- Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager's signature.
- Arrange and participate in investigator/study team meetings.
- Maintain awareness of and participate in distribution of Standard Operating Procedures.
- Run reports in excel, access, Business Objects and other data gathering programs
- Input and update data into Oracle databases
- Provide tactical support (answering questions on central sites and on various internal processes and e-tools)
- Setup and maintenance of the Trial Master File (TMF) and setup of the Investigator Site File (ISF)
Qualifications/Requirements:
- Experience in a corporate or professional business environment in an administration role
- Strong working knowledge of PowerPoint, Word, Excel and Outlook
- Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
- Able to balance multiple priorities
- Effectively problem solve
- Ability to effectively interact and communicate with senior level management and corporate contacts
- Excellent interpersonal, verbal and written communications skills including strong grammatical skills
Desired Characteristics:
- Personality to interact with strong characters
- Ability to exercise independent judgment consistent with department guidelines.
- Previous experience using independent thought processes to plan ahead, process information, maintain workflow and anticipate future needs of the team.
- Strong organizational skills with high attention to detail, while maintaining flexibility and versatility
- Ability to quickly identify and prioritize issues, create solutions and meet deadlines.
- Team player capable of working within a globally diverse team across different time zones.
- Experience of having performed another administrative role within the pharmaceutical industry is ideal.
Please apply through this advert.