Description
Position Description:
Daily responsibilities include:
Schedule project meetings
Take minutes at project meetings
Track issues and risks
Track project financials
Manage SharePoint project documentation
Collaborate among project teams
Required Skills:
Detail oriented and well organized under multiple priorities
Schedule complex meetings using Lotus Notes and WebEx
Create documentation in MS Word, Excel, PowerPoint, Visio
Manage project library documentation using Docushare or SharePoint
Manage project financials.
Take technical, accurate minutes under multiple deadlines
Behavior Characteristics:
Maturity of judgment under pressure/ability to resolve problems without delay and/or to seek managerial intervention. Flexibility and the ability to operate under stressful, time-sensitive deadlines. Team player with excellent communication skills.
Experience Level:
2-4 Years as a senior administrative assistant/project coordinator.
Expert knowledge of MS Word, Excel, Powerpoint, and Visio.
Proficiency using a PC and associated software.
Experience working with large teams on projects with tight deadlines.
Must be willing to travel among multiple Portland buildings for meetings.
Business casual dress code.
Work shift: M-F, 8-5
Bachelor's degree preferred, High School Diploma or GED required.