MS - Executive Admin

Job type:
on-site
Start:
ASAP
Duration:
4 months
From:
Peoplesourcer
Place:
Georgia
Date:
04/30/2014
Country:
flag_no USA
project ID:
701240

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PeopleSourcer does not use third parties. All candidates must be local GA residents to be considered for this position.

Position Description:

The Executive Administrative Assistant is responsible for providing specialized support to two SVPs in International Finance & Accounting and their departments.

Responsible for being generally informed of the day-to-day activities and conducts continuous analysis of administrative systems, recommending and implementing workflow processes to create efficiencies throughout the department. Interact with personnel at all levels to gather information needed to create efficiencies, coordinate activities and execute work processes.

Exercise independent thinking and decision making to support department and executive level work, handle confidential information and maintain tact and diplomacy in all situations.

Job Responsibility:

Support of two SVPs in International Finance & Accounting and their departments:

- Acquire an understanding of the SVP's priorities and provide specialized one on one support to the SVPs.

- Act on behalf of the SVP in his/her absence by using critical thinking and strategic judgment.

- Analyze and make independent judgment of confidential and critical information and materials related to all activities.

- Manage logistics, set priorities and determine schedule for both SVPs on a daily basis that will align with the SVP's priorities.

- Interface with all levels of personnel and handle details of a confidential and critical nature at the executive level.

- Keep SVPs informed of the overall pulse of the office activities.

- Prepare and manage all files and resources related to SVP's business activities including electronic and hard copy information, materials, agendas and presentations to use in discussions and meetings or needed for distribution.

- Proactively organize meeting material prior to SVP's meetings.

- Prepare correspondence, reports, presentations and documents at the direction of the SVPs.

- Manage, and independently handle when possible, SVP's phone calls, emails, and mail.

- Coordinate travel arrangements for the SVPs and their direct reports.

Qualifications:

College degree or experience preferred.

- Strong organizational and time management skills with excellent attention to detail

- Positive attitude and ability to interact effectively at all levels.

- Excellent telephone/verbal and written communication skills.

- Strong knowledge of Microsoft Office and Outlook.