Description
Capita are a FTSE 100 business process outsourcing company, employing over 65,000 people and providing services to public and private sectors. We are recruiting for a PA to support the Managing Director of one of our fast-growing business units, to cover a 12 month maternity contract, based in Maidenhead.
You will provide support to the MD in both their day-to-day activities (diary, travel & meeting arrangements, report preparation, etc.), alongside working on range of business improvement projects within the division - including marketing, training and technology projects. This is an exciting opportunity to have an impact on a fast-growing part of the Capita organisation, in a period of significant change.
You will either be an experienced support professional looking for a new challenge, or a dynamic, ambitious recent graduate looking for an early career opportunity.
This role has the potential to be much more than a 12 month contract: At Capita we aim to attract, develop and retain our talented people. Once you enter into employment with us we are interested in investing in you for the long term. With our extensive experience in a wide range of sectors, markets and disciplines, you have access to a wealth of career opportunities.
Job Description
Job title PA and Project Executive
LocationMaidenhead
Reporting to Richard Frodin (MD)Job summary
The purpose of this role is to provide PA support to the MD, including supporting HR & IT administration of the team, and alongside this help identify and manage specific business improvement projects within Capita's IT consulting & recruitment division.
Tasks and activities
- PA duties, including:
- Business improvement projects
- Marketing support
- Team HR administratio
- Proactive diary management including making travel arrangements, scheduling meetings, etc.
- Assisting in the preparation of management information using Excel, Word, PowerPoint and Visio.
- Organise incentive programmes & team events
- Work with the MD on a range of business improvement projects. From analysis through to recommendations & ongoing implementatio
- Working with the marketing manager on the communication & implementation of various marketing campaigns
- Managing the processes around all new starters and leavers, liaising with the divisional HR Manager.
- Organising training programmes
- Manage team absence (leave and sickness), assisting with payroll queries and continuous maintenance and update of employee records and approval levels
- Office & IT administration: Manage the ordering and support of IT hardware, and providing other office/facilities support as required
- To undertake other ad hoc duties that may be considered appropriate at the request of the MD.
Additional comments
The hours required in this role are typically 09:00 to 17:30, Monday to Friday. On rare occasions flexibility to work additional hours will be required.
Essential experience and skills
- Previous administrative business support/PA experience would be an advantage
- Competent user in Word, Excel, PowerPoint and Outlook
- Exceptional written and oral communication skills
- Confident dealing with people at all levels of seniority, both internal and external
- Zealous and passionate attention to detail
Desired experience and skills
- Understanding of the Recruitment industry
- Previous experience of working in a large corporate organisation
Personal attributes
- Determined, highly proactive and self motivated with friendly, easy going disposition and the ability to work fast and accurately under pressure. Will be discreet, organised, trustworthy and will maintain confidentiality at all times.
- Self confidence, demonstrating a positive attitude at all times with a can-do attitude.
- Capable of prioritising workloads/time management.
Capita IT Resourcing welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.
Capita IT Resourcing is a trading name of Capita Resourcing Ltd. Services offered are those of an Employment Agency and Employment Business. Applicants will be required to register with us.