06/04/2026 updated
OO
100 % available
Administrative Professional & Office Manager
Manchester, United Kingdom
Only remote
MSc Corporate Communications & Public AffairsCustomer Communications ManagementOffice ManagementOrganizational CommunicationsGeneral Office SkillsAdministrative Operations
Office Administration
Extensive experience in day-to-day office administration, including scheduling, correspondence, document preparation, client records, invoicing, reporting, and coordination of meetings, events, and projects.
Project Management & Coordination
Strong background in project management and task tracking, supporting operational improvement projects and digital transformation programmes across multiple sectors including NHS, manufacturing, and corporate environments.
Stakeholder Engagement & Communications
Proven ability to maintain stakeholder databases, prepare communications and reports, coordinate engagement activities, and support senior management with internal documentation and corporate activities.
Document Control
Skilled in document control, managing SOPs, task lists, and digital records to ensure accuracy, compliance, and efficiency.
Data Entry & Databases
Proficiency in data entry and database management, maintaining accurate records and supporting data-driven decision-making.
Microsoft Office 365 & SharePoint
Competent use of Microsoft Office 365 and SharePoint for document management, collaboration, and administrative workflows.
Diary & Meeting Coordination
Experienced in diary management and meeting coordination, ensuring efficient scheduling and organisation for senior teams and stakeholders.
SOPs & Process Improvement
Knowledge of standard operating procedures and process improvement methodologies, contributing to operational efficiency and compliance.
Design & Digital Tools
Familiarity with tools such as Microsoft Visio, Parsable, SwipeGuide, Canva, and Adobe InDesign for creating user guides, visual content, and digital documentation.
Extensive experience in day-to-day office administration, including scheduling, correspondence, document preparation, client records, invoicing, reporting, and coordination of meetings, events, and projects.
Project Management & Coordination
Strong background in project management and task tracking, supporting operational improvement projects and digital transformation programmes across multiple sectors including NHS, manufacturing, and corporate environments.
Stakeholder Engagement & Communications
Proven ability to maintain stakeholder databases, prepare communications and reports, coordinate engagement activities, and support senior management with internal documentation and corporate activities.
Document Control
Skilled in document control, managing SOPs, task lists, and digital records to ensure accuracy, compliance, and efficiency.
Data Entry & Databases
Proficiency in data entry and database management, maintaining accurate records and supporting data-driven decision-making.
Microsoft Office 365 & SharePoint
Competent use of Microsoft Office 365 and SharePoint for document management, collaboration, and administrative workflows.
Diary & Meeting Coordination
Experienced in diary management and meeting coordination, ensuring efficient scheduling and organisation for senior teams and stakeholders.
SOPs & Process Improvement
Knowledge of standard operating procedures and process improvement methodologies, contributing to operational efficiency and compliance.
Design & Digital Tools
Familiarity with tools such as Microsoft Visio, Parsable, SwipeGuide, Canva, and Adobe InDesign for creating user guides, visual content, and digital documentation.
Experience
Professional experience10+ years
Freelancer since2020
Languages
EnglishNative speaker
Project history
Manage day-to-day office administration including scheduling, correspondence, document preparation, client records, invoicing, reporting, and coordination of meetings, events, and projects.
Delivered administrative coordination for a joint NHS digital transformation programme. Maintained stakeholder databases, coordinated meetings and events, prepared communications and reports, and supported project documentation and engagement activities.
Provided administrative and documentation support to an operational improvement project. Managed SOPs, task lists, and digital records; maintained accurate databases; created user guides; scheduled and tracked tasks to support efficiency and compliance.