05/05/2026 updated
100 % available
Executive Assistant & Operations Support Specialist
Rustenburg, South Africa
Only remote
Matric (Grade 12)About me
Remote Executive Assistant with experience supporting global teams. I specialize in calendar management, email handling, documentation organization, and workflow tracking. I help executives stay focused by keeping operations structured and deadlines on track.
Atlassian TrelloSlack
Executive Calendar & Administrative Operations
Extensive experience in executive calendar management, meeting coordination, inbox triage, and follow-up tracking to ensure smooth daily operations and timely execution across teams.
Documentation & Compliance Management
Proficiency in preparing, organizing, and maintaining documentation systems including compliance registers, contractor onboarding records, filing systems, and audit-ready operational documents.
Project Coordination & Workflow Optimization
Hands-on experience creating project charters, Gantt charts, structured trackers, and process improvement frameworks to support cross-functional teams and ensure deadline adherence.
Procurement & Supplier Coordination
Experience sourcing materials, requesting supplier quotations, and tracking purchase-related documentation to support operational procurement processes.
Google Workspace & Microsoft Office
Proficient use of Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and Microsoft Office (Excel, Word, Outlook, PowerPoint) for daily administrative and reporting tasks.
Workflow Automation Tools
Foundational knowledge of workflow automation using n8n and Microsoft Power Automate, including mapping workflows and identifying automation opportunities to reduce manual work.
Reporting & Data Accuracy
Skilled in preparing accurate reports, maintaining client records, and managing internal databases to support data-driven decision-making and operational transparency.
Stakeholder Communication & Client Relations
Strong communication skills developed through coordinating between leadership, site teams, suppliers, and clients, as well as managing client consultations and follow-ups.
Project Management Tools
Practical use of Trello, Slack, Zoom, and WhatsApp Business for task management, team collaboration, and remote coordination across multiple time zones.
Extensive experience in executive calendar management, meeting coordination, inbox triage, and follow-up tracking to ensure smooth daily operations and timely execution across teams.
Documentation & Compliance Management
Proficiency in preparing, organizing, and maintaining documentation systems including compliance registers, contractor onboarding records, filing systems, and audit-ready operational documents.
Project Coordination & Workflow Optimization
Hands-on experience creating project charters, Gantt charts, structured trackers, and process improvement frameworks to support cross-functional teams and ensure deadline adherence.
Procurement & Supplier Coordination
Experience sourcing materials, requesting supplier quotations, and tracking purchase-related documentation to support operational procurement processes.
Google Workspace & Microsoft Office
Proficient use of Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and Microsoft Office (Excel, Word, Outlook, PowerPoint) for daily administrative and reporting tasks.
Workflow Automation Tools
Foundational knowledge of workflow automation using n8n and Microsoft Power Automate, including mapping workflows and identifying automation opportunities to reduce manual work.
Reporting & Data Accuracy
Skilled in preparing accurate reports, maintaining client records, and managing internal databases to support data-driven decision-making and operational transparency.
Stakeholder Communication & Client Relations
Strong communication skills developed through coordinating between leadership, site teams, suppliers, and clients, as well as managing client consultations and follow-ups.
Project Management Tools
Practical use of Trello, Slack, Zoom, and WhatsApp Business for task management, team collaboration, and remote coordination across multiple time zones.
Languages
EnglishNative speaker
Project history
Managing daily administrative operations including document preparation, internal filing systems, and workflow organization. Preparing quotations, invoices, and supporting documentation. Coordinating communication between leadership, site teams, suppliers, and clients. Tracking compliance documentation for contractor onboarding and site access. Maintaining compliance registers on HSEC. Supporting procurement coordination and employee onboarding processes.
Created project charters outlining scope, deliverables, timelines, and success metrics. Developed structured schedules, trackers, and Gantt charts to monitor progress and execution. Coordinated tasks across global remote teams, ensuring alignment and timely completion. Supported reporting and presentation development for final project delivery.
Structured internship programs using project planning frameworks and task coordination systems. Supported team collaboration through clear scheduling, planning, and communication.
Certificates
Graphic Design
ALX Africa2026
Virtual Assistant
ALX Africa2024