07/06/2026 updated
100 % available
Executive Assistant & Virtual Executive Operations Partner
Orkney, South Africa
Only remote
National Senior Certificate (NSC/Matric) - Passed 2024About me
High-agency Virtual Executive Assistant specializing in executive operations, calendar and inbox management, workflow optimization, AI productivity, and project coordination. Proactive, detail-driven, and trusted to help executives save time, streamline operations, and scale with confidence.
AI AgentsResearchCollaborative CommunicationsData EntryElectronic Customer Relationship Management (ECRM)Project ManagementMicrosoft Office SpecialistTravel CoordinationWorkflowsStakeholder CommunicationsExecutive AssistanceSlack
Executive Support & Calendar Management
Full ownership of high-volume executive calendars, inbox management, scheduling optimisation, meeting coordination, agenda preparation, minutes and action tracking, as well as executive briefing preparation and decision support for C-suite executives and founders.
AI-Powered Productivity & Workflow Optimisation
Proficient use of AI and LLM tools including ChatGPT, Claude, Gemini, and Perplexity to streamline administrative workflows, draft executive correspondence, summarise meetings and research, and improve overall operational efficiency and workflow automation.
Project Coordination & Operations Management
Coordination of multiple projects simultaneously by tracking milestones, monitoring deadlines, following up on deliverables, developing SOPs, documenting business processes, and ensuring accountability across stakeholders to support successful execution of business priorities.
Microsoft Office & Google Workspace
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) for document preparation, reporting, and business communication.
CRM Systems & Pipeline Management
Maintenance of CRM systems, updating client records, tracking pipeline activity, and monitoring follow-up actions to support stronger customer relationship management and business continuity.
Project Management Tools
Hands-on experience with project management platforms including Asana, Trello, Notion, Airtable, and ClickUp for task management, deadline tracking, and cross-functional collaboration.
Travel Coordination
Coordination of domestic and international travel logistics including flights, accommodation, transportation, itineraries, and last-minute schedule changes to ensure seamless travel with minimal disruption to business commitments.
Financial Administration & Expense Tracking
Organisation of expense documentation, receipts, and supporting financial records for accounting preparation, ensuring accurate and timely submission of financial information.
Research & Executive Decision Support
Conducting independent market research, competitor analysis, and business investigations, presenting organised findings that support strategic planning and informed business decisions.
Communication & Collaboration Tools
Proficient use of communication and collaboration platforms including Slack, Microsoft Teams, Zoom, and Calendly to facilitate cross-functional collaboration and stakeholder communication.
Full ownership of high-volume executive calendars, inbox management, scheduling optimisation, meeting coordination, agenda preparation, minutes and action tracking, as well as executive briefing preparation and decision support for C-suite executives and founders.
AI-Powered Productivity & Workflow Optimisation
Proficient use of AI and LLM tools including ChatGPT, Claude, Gemini, and Perplexity to streamline administrative workflows, draft executive correspondence, summarise meetings and research, and improve overall operational efficiency and workflow automation.
Project Coordination & Operations Management
Coordination of multiple projects simultaneously by tracking milestones, monitoring deadlines, following up on deliverables, developing SOPs, documenting business processes, and ensuring accountability across stakeholders to support successful execution of business priorities.
Microsoft Office & Google Workspace
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) for document preparation, reporting, and business communication.
CRM Systems & Pipeline Management
Maintenance of CRM systems, updating client records, tracking pipeline activity, and monitoring follow-up actions to support stronger customer relationship management and business continuity.
Project Management Tools
Hands-on experience with project management platforms including Asana, Trello, Notion, Airtable, and ClickUp for task management, deadline tracking, and cross-functional collaboration.
Travel Coordination
Coordination of domestic and international travel logistics including flights, accommodation, transportation, itineraries, and last-minute schedule changes to ensure seamless travel with minimal disruption to business commitments.
Financial Administration & Expense Tracking
Organisation of expense documentation, receipts, and supporting financial records for accounting preparation, ensuring accurate and timely submission of financial information.
Research & Executive Decision Support
Conducting independent market research, competitor analysis, and business investigations, presenting organised findings that support strategic planning and informed business decisions.
Communication & Collaboration Tools
Proficient use of communication and collaboration platforms including Slack, Microsoft Teams, Zoom, and Calendly to facilitate cross-functional collaboration and stakeholder communication.
Languages
EnglishFluent
Project history
Managed high-volume executive calendar and inbox, coordinated domestic and international travel, conducted independent research and prepared executive briefings, served as primary stakeholder contact, coordinated multiple projects simultaneously, organised expense documentation, designed SOPs and administrative workflows, and leveraged AI productivity tools including ChatGPT, Claude, Perplexity, Gemini, and Grammarly to enhance operational efficiency.
Delivered remote executive support to entrepreneurs, founders, and business owners across the US and UK. Managed executive calendars, inboxes, appointments, and daily priorities for multiple clients. Coordinated meetings, travel arrangements, and stakeholder communications across multiple time zones. Conducted market research, competitor analysis, and business investigations. Prepared reports, presentations, spreadsheets, and executive correspondence. Organised digital filing systems, SOPs, and business documentation. Maintained CRM systems and developed repeatable administrative workflows.
Certificates
Executive assistant Mastery
Alison2026