09/06/2022 updated
100 % available
Senior Executive Assistant
Bucharest, Romania
Romania
Master Automatic TranslationAccountingActive DirectoryMultilingualismMicrosoft OutlookCommunicationPublic RelationsCreatividadText EditingEnglishFrenchGeneral Administrative SupportMicrosoft OfficeCitrix SystemsOffice ManagementOracle Applications
Dynamic and resourceful Executive Assistant with 8 years successful track record in providing administrative support to all levels of managers, recognized for communicating effectively at various levels and acting as a liaison between managers and employees. Skilled in arranging travels, taking minutes and handling correspondence. Proficient in MS office suite and familiar with executive calendar keeping and public relations protocols. Very good ability to handle multiple tasks simultaneously. Known as a passionate person who is willing to accept new challenges. Trilingual: English, French & Romanian.
MS office suite, Oracle, Outlook, web applications, Web-Linked, Citrix, SAP, Active Directory, hardware, word processing software. Proficient in office organization and bookkeeping; outstanding and accurate typing skills; Very good command of English and French; very good communication skills oral and written.
MS office suite, Oracle, Outlook, web applications, Web-Linked, Citrix, SAP, Active Directory, hardware, word processing software. Proficient in office organization and bookkeeping; outstanding and accurate typing skills; Very good command of English and French; very good communication skills oral and written.
Experience
Professional experience10+ years
Languages
EnglishFluentFrenchFluentItalianBasic knowledgeSpanishBasic knowledge
Project history
• General office management/oversight
• Executive Administrative support (calendaring, travel, expense reports, phone screening, etc.)
• Schedule and maintain appointments/meetings, including all calendaring, meeting details, presentation preparation and logistics
• Compose letters, memos and other written correspondence on routine and confidential matters; develop presentations
• Maintain files, materials and information of confidential nature
• Plan and coordinate multiple projects, working with various resources to gather and disseminate important and confidential information
• Creation and monitoring of expense reports
• Executive Administrative support (calendaring, travel, expense reports, phone screening, etc.)
• Schedule and maintain appointments/meetings, including all calendaring, meeting details, presentation preparation and logistics
• Compose letters, memos and other written correspondence on routine and confidential matters; develop presentations
• Maintain files, materials and information of confidential nature
• Plan and coordinate multiple projects, working with various resources to gather and disseminate important and confidential information
• Creation and monitoring of expense reports
* Inbox management, calendar and travel planning
* Organization of meetings internally and externally, web conferences and calls
* Support 3 managers in all administrative matters including their teams, e.g.
Recruiting, on boarding new employees, promotions, creating purchase orders, etc.
* Active interface with customers, partners and internal stakeholders in EMEA and
globally
* Creation and monitoring of expense reports
* Temporary assistance to other senior directors
Page | 1
* Respond quickly, accurately and professionally to all correspondence
* Use the relevant tool, i.e. ARIA/Outlook, to diary manage, plan and arrange
meetings
* Follow Oracle purchasing, travel and expenses procedures as required
* Co-ordinate the compilation of presentations and other material as required
* Co-ordinate the invitations and ensure the attendance of the relevant people
* Take, write and distribute minutes from meetings
* Follow and monitor action plans and coordinate task forces within the team
* Operate in line with Oracle's processes and procedures
* Organization of meetings internally and externally, web conferences and calls
* Support 3 managers in all administrative matters including their teams, e.g.
Recruiting, on boarding new employees, promotions, creating purchase orders, etc.
* Active interface with customers, partners and internal stakeholders in EMEA and
globally
* Creation and monitoring of expense reports
* Temporary assistance to other senior directors
Page | 1
* Respond quickly, accurately and professionally to all correspondence
* Use the relevant tool, i.e. ARIA/Outlook, to diary manage, plan and arrange
meetings
* Follow Oracle purchasing, travel and expenses procedures as required
* Co-ordinate the compilation of presentations and other material as required
* Co-ordinate the invitations and ensure the attendance of the relevant people
* Take, write and distribute minutes from meetings
* Follow and monitor action plans and coordinate task forces within the team
* Operate in line with Oracle's processes and procedures
* Preparing documents, e-mails, internal and external papers
* Assisting the MD with the agenda, representation, protocol
* Project manager for several internal projects
* Events organization
* Expense claims
* Point of contact between the MD and the other departments
* Assisting the MD with the agenda, representation, protocol
* Project manager for several internal projects
* Events organization
* Expense claims
* Point of contact between the MD and the other departments