06/22/2025 updated
100 % available
Operations Specialist/ Executive Assistant
Ho Chi Minh, Vietnam
Only remote
Bachelor of BusinessCalendar ManagementAgile MethodologyData AnalysisBusiness EfficiencyBusiness Process ImprovementStrategic ManagementContent CreationExecutive SponsorInnovation ManagementProject ManagementStreamlineTravel CoordinationWorkflowsDemonstration Skills
Project Management
Scaled onboarding processes and reduced timelines using agile methodologies, ensuring timely delivery of initiatives.
Executive Support
Calendar management, travel coordination, confidential correspondence, and board-level presentation development.
Digital Content Creation
Advanced proficiency in MS Office, Canva, and content creation tools to produce professional materials and presentations.
Process Optimization
Strategic planning and workflow automation to enhance operational efficiency by 30-40% through innovative solutions.
Data Analysis
Leveraging analytical skills for data-driven decision-making and performance tracking.
Cross-functional Collaboration
Streamlining communication across departments and coordinating multiple projects simultaneously.
Bilingual Content Development
Creation of bilingual (English/Vietnamese) assets including blogs, infographics, and presentations for diverse audiences.
Scaled onboarding processes and reduced timelines using agile methodologies, ensuring timely delivery of initiatives.
Executive Support
Calendar management, travel coordination, confidential correspondence, and board-level presentation development.
Digital Content Creation
Advanced proficiency in MS Office, Canva, and content creation tools to produce professional materials and presentations.
Process Optimization
Strategic planning and workflow automation to enhance operational efficiency by 30-40% through innovative solutions.
Data Analysis
Leveraging analytical skills for data-driven decision-making and performance tracking.
Cross-functional Collaboration
Streamlining communication across departments and coordinating multiple projects simultaneously.
Bilingual Content Development
Creation of bilingual (English/Vietnamese) assets including blogs, infographics, and presentations for diverse audiences.
Experience
Professional experience0 - 5 years
Freelancer since2024
Languages
EnglishFluent
Project history
Designed inventory management system, implemented onboarding programs, streamlined cross-departmental communication, and coordinated multiple projects simultaneously.
Managed executive calendars, acted as liaison with external partners, drafted executive communications, and standardized presentation templates.
Orchestrated logistics for high-level meetings, acted as primary liaison between BOD and external partners, and assisted in drafting annual budget proposals.