Freelance Document Controller

Interiors, London
Projects Experience
Hotels & Leisure
Melia Kensington
Scope of work - Remodeling, refurbishment and fit-out of the ground floor public areas and room renovations to
60 guest rooms. The works are across 6 floors.
Value - £2M
Hoxton Holborn
Scope of work - New build extension to the existing Hoxton, Holborn Hotel. The project added 54 keys to the
rear of the existing hotel.
Value - £10M




London Transport Museum
Scope of work - The refurbishment project of the entrance to London Transport Museum. The entrance was
fully refurbished, the mezzanine level was extended and the cafe completely upgraded.
Value - £270k

Residential & Luxury Interiors
Gasholders Penthouse - London
Scope of work - Interior fit out to Penthouse
Value - £620k
Cottesmore Gardens - London
Scope of work - Extensive refurbishment of a private home in Kensington including the addition of an extension.
Value - £475k
Cosford House - Private Home in Surrey
Scope of work - Upgrading and refurbishment of large private country house including interior design and
decoration
Value - £3.1m

Daily Duties
Management of electronic correspondence, document storage, transmittal systems and procedures
Preparing documents for uploading ensuring all are received, QA checked, accurately recorded and distributed to
relevant teams
Communicate to all parties as and when documents are updated; including the project team, clients and subcontractors

Managing schedules for drawings and RFIs
Manage existing document control process and procedures and support development / implementation of new
project systems and procedures
Assisting the Project Leads with identifying relevant drawings that shall form part of the baseline and keeping the
drawing register up to date
Respond, distribute and file information as required including communication to and from the technical team.
Ensuring all sites have up to date copies of latest construction drawings
Arrange printing of drawings as required (internal or external provider).
Collating all information required for O&M Manuals
Issuing of PQQ's to new subcontractors and managing sub contractor database
Assisting the estimating department with creation of new job files and ensuring all tender addendums are filed
accurately
Ensuring all documents within the company are up to date as per ISO requirements
Rebadging all documentation to new company format in line with ISO requirements
Managing Health and Safety returns for all sites ensuring they are all saved on internal server
Collating of all BREEAM requirements to projects from relevant parties ensuring deadlines are met

Projects Experience
Residential & Luxury Interiors
Lincoln Square - Holborn, London
Scope of work - Mechanical & Electrical (Shell & Core & Fit Out) services for a new ten-storey residential
building featuring 221 apartments from studio suites up to four-bedroom penthouses.
Value - £73m

Daily Duties
Covering multiple projects within the company using Aconex & Sharepoint as document portals
Management and downloading of all drawings.
Respond, distribute and file information as required including communication to and from the technical team.
Document / drawing management, maintaining electronic and paper filing systems including use of on-line portals.




Communicate to all parties as documents are updated; including the project team, clients and sub-contractors.
Dealing with sub-contractors & prepping Friday packs.
Arrange printing of drawings as required (internal or external provider).
Overseeing the upload, issuing and comment review cycle for all incoming and outgoing documents both using
Transmittals and Workflows.
Maintaining a master set of hard copy files of all Project drawings at their latest revision.
Prepping of design reports for the project manager.

Producing and proofreading written reports and documents for both Building Control & Fire Engineering
Departments
Producing and handling of tender documentation including issuing tender proposals to clients on behalf of
Directors/Surveyors
Collation of Administration Manual for the business
Management and downloading of architectural drawing
Printing and issuing updated drawings, schedules, documents to clients
Formatting of documentation
Ensuring that critical daily deadlines are met
Diary management of directors and surveyors
Scanning documents, photo copying and binding reports
General office duties including call handling
Provide weekly site inspection reports to management team
Producing and issuing of trackers for clients and surveyors
Maintaining and updating project directories
Daily duties include franking post, electronic filing, setting up of project files