07/15/2026 updated
100 % available
Senior Operations & Project Coordinator
Höllviken, Sweden
Only remote
MSc studies in Civil Engineering, Luleå University of TechnologyAbout me
Project coordinator with 15+ years in administrative operations and workflow management. I help teams create clarity, reduce friction and keep projects moving in complex and fast paced environments. Known for operational structure, reliable delivery and strong remote collaboration.
Project Collaboration
Experienced in project coordination, administrative operations, and workflow optimization. Skilled in documentation management, stakeholder communication, and daily operational support across remote teams.
Core skills:
– Project Coordination
– Administrative Operations
– Workflow Optimization
– Documentation Management
– Stakeholder Communication
– Process Improvement
– Remote Team Support
– Task Management
– Operations Support
– Scheduling & Reporting
– Operational Planning
– Process Documentation
– Supplier Coordination
– Reporting & KPI Tracking
– Quality Assurance
– Cross‑functional Communication
– MS Office
– Microsoft 365
– Microsoft Teams
Experience
Professional experience10+ years
Freelancer since2023
Languages
EnglishNative speakerSwedishNative speaker
Project history
Description: Providing structured administrative and operational support to clients within project coordination, workflow management and back‑office operations. Focus on clarity, process structure and reliable delivery in remote environments.
Responsibilities:
- Managing administrative workflows, documentation and scheduling
- Supporting clients with operational coordination and task follow‑up
- Structuring processes, routines and digital workspaces
- Preparing reports, summaries and communication materials
- Ensuring clarity, continuity and completion in ongoing operations
Key Achievements
- Established clear administrative routines for multiple clients, improving workflow stability
- Increased operational clarity through structured documentation and follow‑up processes
- Delivered consistent, reliable coordination support across remote environments
- Reduced friction in client back‑office operations through process structuring
Technologies / Tools
Microsoft 365 (Teams, SharePoint, Outlook, Excel, Word), Digital documentation and workflow tools, Client‑specific platforms (as required)
Project Description
Provided administrative and operational support within facility management services for a large corporate environment. The role required structured coordination, documentation handling, service follow‑up, supplier communication and ensuring smooth day‑to‑day operations for both internal teams and external stakeholders.
Responsibilities
- Coordinated daily administrative workflows for facility services and workplace support
- Managed documentation, service requests, work orders and follow‑up reporting
- Supported site managers with scheduling, planning, meeting coordination and minutes
- Handled supplier contacts, deliveries, bookings and internal service communication
- Ensured compliance with internal routines, quality standards and service agreements
- Prepared reports, status updates and operational documentation for management
Key Achievements
- Improved structure and clarity in administrative routines
- Strengthened communication flow between facility teams and internal stakeholders
- Ensured consistent and reliable service delivery through proactive coordination
Technologies / Tools
MS Office, internal FM systems, documentation and service request platforms
Project Description
Provided operational and administrative support within road maintenance and infrastructure services. The role required structured coordination, documentation handling, communication with field teams and suppliers, and ensuring compliance with internal routines and public‑sector requirements.
Responsibilities
- Coordinated daily operations and administrative workflows for regional road maintenance
- Managed documentation, work orders, permits and follow‑up reporting
- Supported site managers and operational teams with scheduling, planning and communication
- Handled supplier contacts, invoice administration and cost tracking
- Ensured compliance with internal quality routines and public procurement requirements
- Prepared meeting materials, minutes and status updates for management
Key Achievements
- Improved clarity and structure in operational documentation
- Streamlined administrative routines for field teams and managers
- Strengthened communication flow between office and on‑site operations
Technologies / Tools
MS Office, internal operational systems, invoice and documentation platforms