PMO | Interim Management Assistant | Ihre flexible Business Assistenz | Virtuelle Assistenz

Managed all administrative and operational areas of the North American subsidiaries independently with focus on HR for the international team
in North America and Europe to set up an efficient HR department for a growing international team:

- Office Management for North America (incl. supplier management)
- Implemented business operations and processes in coordination with German management, HR and FiCo teams
- Insurance Management | Expense Management | Debtor Management




- HR:
Conducted on-/offboarding of (new) staff, administered general HR topics
Implemented and administered employee policies; managed benefits, and promoted positive employee relations
Managed and monitored performance-related issues and implemented changes to increase productivity
Provided recruiting assistance incl first reviews of applicant and conducting first phone interviews
Revised company policies and procedures incl process optimization
Handled termination-related matters and prepared termination and severance letters
- Acted as mobility and immigration specialist (international)

Managed and improved all administrative and operational areas of the North American subsidiaries independently by setting up internal
structure.

North America:
- Lead the Office Management for North America (incl. supplier management)
- Implemented business operations and processes in coordination with German management, and HR and FiCo teams
- Acted as central contact for German and international management, consultants, and customers
- Project tasks: amongst others
Coordinated onboarding of new (SAP) projects; supported resource management; project controlling in close collaboration with US and
UK management, intern. project leads and invoicing department in Hungary
- Finance: amongst others
Administered bank accounts & credit cards (incl payments and monthly bank reconciliations) / cash flow & forecast / bi-monthly payroll
incl bonus calculations / general reporting & analytics / business & tax registrations (incl. annual reports) / handled tax matters
- HR : amongst others
Coordinated on-/offboarding of (new) staff, established employee benefits, set up and maintained employee guidelines
- Handled insurance management | expense management | debtor management
- Supervised legal topics; communicated directly with local authorities/legal advisors
- Coordinated and managed international events
- Acted as mobility and immigration specialist (international) + (Technical) Translations in German, English, and Spanish

Lead the Office Management and implemented and optimized processes for North and South America.

- Accounting / preliminary bookkeeping - amongst others:
administered bank accounts incl. payments and bank reconciliations, drafted internal financial reports and invoices, prepared payroll,
handled debtor management, coordinated tax matters in coordination with local accountants and tax advisors
- Filed annual reports for individual states in the USA
- Prepared (technical) translations in German, English, and Spanish for ADWEKO Group
- Coordinated and supervised legal issues and communicated directly with local authorities
- Handled visa management for ADWEKO Group
- Took care of insurance management for the North and South American subsidiaries
- Conducted on-/offboarding of (new) staff, administered of HR files
- Monitored and optimized internal administrative processes in accordance with global management

Initial training at German parent company before relocating to Bogotá/Colombia to coordinate client projects in North/South America and
implement company policies abroad and thus helped the company grow in the international SAP banking and insurance industry within the
following 7 years.

Managed two Managing Directors' back office.

- Supervised private investments and bank accounts, organized business and private travels incl preliminary bookkeeping, scheduled
business and political meetings/events incl preparation of documentation and presentations, general research
- Prepared translations ENG/DE and DE/ENG
- Supervised and developed internal administrative processes and supported internal legal department with coordination of legal issues

Acted as first point of contact for Mr. Wilhelm von Finck, internal staff, household staff, and tax advisors.
- Personal assistant: Handled financial matters, supervised domestic staff and prepared their payroll, supervised and coordinated
renovations of Mr. von Finck's private properties, administered tax matters in accordance with tax advisors in Germany and abroad
- Yacht management: Supported with the administration of the private ship owning company incl. preliminary bookkeeping; coordinated
daily yacht requirements in accordance with captain and crew
- Real Estate assistance: Assisted the CEO of the Luxembourg real estate companies with, amongst others, preparing overviews, budget
planning, preparing documentation for annual meeting

Coordinated and helped organize and set up major concerts and festivals in Germany and abroad (e.g. Bon Jovi, Guns N' Roses, ACDC).
- Prepared documentation in German and English / translations in German and English
- Took care of contract management, insurance management incl. handling of insurance claims, complaint management
- Managed and coordinated business travels for management, artists and artist management (hotels, flights, shuttle services, visa)
- Support to the ticketing department