Invigilator, Administrative Manager/Safe Treasury, Office Manager

Attend Session as an invigilator for exams related to oil & gas fields from IWCF, marking
the papers, deliver results and courier the packages then send a report to the institution.

* Invoices and timesheets using QuickBooks: filtering timesheets to be included in the
invoices, translate to English, inform the finance director.
* Offers, tenders, supplier, and vendors' form: Prepare financial and technical offers,

company documents, recommendation letters, and clearance letters from Taxes and
Social Security, enveloping process, draft engagement letter.
* Debt Collection: summarized the work details, filtering emails, files and receipts.
* Safe Treasury: clear the advances payments, insert the details of office expenses to overall

expense to be sent to finance along with the receipts, courier invoices to clients, electricity,
supplies, internet.
* Policies and bylaws: draft preparation for the company and the main responsibilities for

each department.
* Fill the legal forms, draft contracts and letters preparation to be submitted with the

governmental entities.

* HR Assistant : Recruitment process, interviews, appraisals, policies, Payroll, Leaves, Tax
and Social Deductions. Prepare induction and training for new employees, labour law.
* Emails & correspondences, Translation, Head of Secretaries.

* Personal Assistant to Manager.
* Office Supplies : stationary, rent, electricity, internet and others.
* Database system Management: Create, modify workspace, upload files, templates'

creation.
* Finance : using 3Elite system:

* Posting time sheets.
* Statement report, invoice settlement against received payments.
* Account Payable and Receivable.

* Petty Cash (office expense): payment for employees, salaries, and others.
* Cheques: prepare, withdraw and posted to system.
* Advance payments: Prepare the request, send and follow up with the client then to
provide him with the receipts.




* Wire transfers: Arrange with bank and fill the form whether for internal or external.

* Reconcile process: matching the statements with system and books.
* Vendor and supplier forms, fill forms of F10 (related to USA clients).
* Payroll, rent, company subscription with Iraqi government and others.
* Invoices: amend, issue and bill the invoices then send it to client to follow up on

payment process.
* Collection : chasing the clients to pay by email and phone, prepare documents,
arrange for meetings, negotiate and legal notice.
* Supply Chain : negotiate with suppliers on products and price, specifications and

approvals, payment, delivery, maintenance and guarantee period.
* Marketing : proposals & profiles for tenders, prepare recommendation letters, CRM

software.
* Arrangements for visa, flights, hotel, pick up.
* Training - Development : train the employees, prepare the programs and workshops.
* Compliance , AML and financial contracts.
* Legal background for the requirements of the governmental directorate to be provided by

the companies, fill the legal forms.