95% Remote: Process Manager – Portfolio Management Process (PMP) Operations & Governance (m/f/d)
nemensis AG
Contact person: Natalia Katana
Madrid, Spain
Plant and Mechanical EngineeringApplication Performance ManagementApplication Portfolio ManagementBusiness Process ManagementBusiness Process MappingBusiness Performance ManagementBusiness Process ImprovementBusiness Process OutsourcingCertified Project Management ProfessionalContract Lifecycle ManagementMedication Administration RecordsDynamic Business Process ManagementPerformance ManagementIT Portfolio ManagementProduct Lifecycle ManagementLitigation StrategyManagement ProcessProject ManagementOperations ManagementProgram Management ProfessionalProcess DesignProcess DevelopmentProcess IntegrationProduct Information ManagementProduct ManagementProject Portfolio ManagementProgram ManagementProject Cycle ManagementProject Risk ManagementRelease ManagementSAP PMSoftware Project ManagementValue Process ManagementProcess ManagementSAP SignavioWorkday Project ManagerProcess MonitorProduction Information Management System
Description
For our client, we are looking for a Process Manager – Portfolio Management Process (PMP) Operations & Governance (m/f/d).
Project Description Our client operates a Portfolio Management Process for capturing, prioritizing, planning and delivering digital demands across its Cloud Platform and Digital Solutions environment. As Process Manager, you will support the Process Owner with release-cycle coordination, quality-gate tracking, roadmap alignment, risk management and management reporting.
Framework Parameters
Project Duration: asap for 6 months (28.02.2027 - Extension possible)
Workload: Full-time
Location: Remote in Spain, with occasional onsite meetings in Düsseldorf (Germany) and Madrid (Spain)
Language: Fluent business English required
Responsibilities
Release Timeline Management
- Prepare, maintain and communicate PMP release timelines (preparation and development phases) for each release cycle
- Track milestone adherence (e.g. submission closure, shortlisting, dependency mapping, scope sign-off, development, integration testing etc.) and flag deviations early
- Coordinate timeline updates with Product Owners and delivery teams and ensure a single, up-to-date source of truth
Quality Gate Verification & Reporting
- Verify that deliverables meet the defined entry and exit criteria at each quality gate (Q-Gate) before progression
- Work closely with quality experts to assess quality conformance throughout the process and especially for Q-Gates
- Collect and validate required evidence (documentation, approvals, test results, readiness confirmations)
- Prepare Q-Gate status reporting for SteerCo and management, including compliance status and open items
- Escalate non-compliance and unresolved gate blockers to the Process Owner in a timely manner
Roadmap Alignment
- Facilitate and document development roadmap alignment sessions across Product Owners and engineering teams
- Ensure roadmap commitments are consistent with portfolio priorities and release scope decisions
- Identify and surface conflicts, capacity constraints and cross-team dependencies resulting from roadmap changes
Risk & Dependency Management
- Identify, document and maintain a structured risk and dependency register for the portfolio
- Ensure risks are assessed for impact and probability, with owners and mitigation actions assigned
- Make risks transparent to management through regular, decision-ready reporting
- Follow up on mitigation actions and track them to closure
Priority Adherence & Process Discipline
- Monitor that agreed portfolio priorities are respected in planning and execution
- Detect and report scope creep, unauthorized reprioritization or bypassing of the defined process
- Support descoping and re-prioritization exercises with structured data and impact analysis
- Contribute to the continuous improvement of PMP standards, templates and working procedures
Reporting & Management Transparency
- Produce and maintain recurring portfolio status reporting (milestones, Q-Gates, risks, dependencies, priorities)
- Provide management and SteerCo with clear, concise and accurate visibility on portfolio health
- Prepare decision papers and escalation summaries where management intervention is required
Quality Measures & PMP Integration
- Support the finalization of ongoing quality improvement initiatives (KPI definitions, measurement, reporting) and integrate the relevant measures and know-how into the Portfolio Management Process as permanent governance elements (e.g. Q-Gate criteria, standard reporting), including process updates and stakeholder alignment
Experience & Knowledge
Required
- Proven experience in portfolio, program or release management within complex delivery organizations
- Strong understanding of portfolio governance, quality-gate models and stage-gate processes
- Experience coordinating multiple stakeholders across technical and business domains
- Excellent skills in structured reporting and management communication using Azure DevOps, Jira, PowerPoint and Excel
- Ability to work with advanced tools such as AI agents and act as a Human-in-the-loop to ensure desired outcomes
- High degree of process discipline, attention to detail and follow-through
- Strong facilitation and stakeholder management skills with the ability to drive accountability without direct authority
- Fluent business English, written and spoken
Preferred
- Experience in cloud platform, digital product or enterprise software environments
- Hands-on experience with Azure DevOps, including backlog, boards, queries and dashboards, or comparable tools
- Familiarity with release management, operational readiness and evidence-based governance models
- Experience supporting large-scale transformation or stability programs
- Knowledge of KPI frameworks and governance reporting