Description
A global asset management firm is seeking a senior compliance specialist for its Legal and Compliance Department's portfolio compliance monitoring group. The compliance specialist functions as a resource for other department members regarding resolution of non-standard portfolio compliance monitoring issues. Provides internal and external support for system upgrades and workflow/procedural improvements and changes, including documenting procedures.Major Responsibilities:
- Assists in the daily compliance monitoring process.
- Provides training as needed for the Portfolio Compliance Analysts.
- Reviews the accuracy of the daily monitoring process which includes the following:
Review and Research:
- Daily review and monitoring of pre-trade and batch portfolio compliance alerts and warnings with respect to regulatory and internal rules and restrictions as reported by the bank's automated compliance monitoring system - Charles River Development Compliance Master (CRD) - for all investment advisory accounts (including sub-advised accounts) managed by the firm. In addition, performs daily review of non-CRD based compliance areas, such as, borrowing, derivatives, segregation, 17a-7 transactions, trade allocations, liquidity issues and average life.
- Anticipates client requests.
- Provides extensive research on compliance related issues.
- Resolving compliance issues identified by the monitoring review process including timely identification, analysis, communicating of pertinent information to all relevant parties. This includes participating in coordinating workflows and assisting staff members in resolving complex research issues and daily work.
- Participates in developing best practices and control procedures to improve efficiencies/productivity and help control risk.
- Participates in the guideline/document review of institutional clients onboarding to the firm. Compare new guidelines to existing model strategy and identify differences and/or conflicts. Work with Sr Compliance Specialist and Compliance Manager in the resolution of open questions.
Reporting and Record Keeping
- Prepare daily, weekly, monthly and ad hoc reports for approval and circulation.
- Prepare file notes/status memoranda as needed. Maintain efficient and up-to-date compliance files and records to ensure compliance with record keeping regulations.
- Participate in maintaining and enhancing portfolio client reporting to external and internal clients.
Quality Control and Other
- Monitor and track affiliated securities, restricted securities, in-house cross transactions, and other securities and transactions used for reporting purposes.
- Participate in and contribute to internal and external audits and requests.
- Prepare and review any internal or external ad hoc reporting requests.
- Audit and test compliance rule setup on CRD.
- Research and verify data issues and accuracy and ensure CRD compliance related system data is updated on a timely basis.
- Ensure that monitoring controls comply and follow with established procedures.
- Contribute to the improvement and/or enhancement of current controls when identified. Participate in the continuing education and training of personnel in compliance matters.
- Respond to client queries and questions in a timely and accurate fashion.
- Assist the management team by providing analysis and recommendations to improve efficiency and lower costs. Contribute to the overall improvement and productivity of the team and standards of service. Be familiar with all portfolio compliance tasks and processes for coverage purposes.
- Works with other team membes in the testing and implementation of the compliance functionality of the new trade management system. The Compliance Specialist will ensure that the transition to the new system is completed with limited to no interruption to the current compliance process.
Education
- Bachelors Degree
- Minimum of 4 - 5 years previous portfolio compliance experience in the securities industry at either an investment management company, brokerage firm or third party service provider.
- Previous experience in the mutual fund accounting and/ or investment operations areas.
Content Knowledge
- Understanding of mutual fund accounting including familiarity with a variety of equity and debt security types.
- Understanding of investment operations workflows and processes.
- Understanding of mutual fund and institutional account investment guidelines and restrictions, including the Investment Company Act of 1940 and Investment Advisers Act of 1940.
- In-depth knowledge/understanding of CRD's monitoring workflow processes.
Technical Skills
- In-depth knowledge of the compliance system CRD.
- Proficient at using the following software applications: Microsoft Word, PMA, Internet, Bloomberg.
- Proven spreadsheet (including macro-writing) and database skills, especially Microsoft Word, Excel and Access.
- Service orientated.
Please Contact Matthew Gallira with Huxley Associates for further detail.
To find out more about Huxley Associates please visit www.huxley.com