Description
Office Manager - EXPERIENCE IN RECRUITMENT COMPANY Back Office (maternity Cover)
Job Purpose
To manage the day to day operations of the company including finance, HR and administration
Key Responsibilities
Back Office:
- To be responsible for the administration of the payroll including commissions and benefits
- Monthly contractor timesheet reconciliation as and when required
- Create and issue of contractors limited company and temp contracts, creation of contractor packs for clients and candidate's Ltd Companies or Umbrella companies
- Business reports as required
- Follow compliance standards including all right to work policies and referencing
Finance - Supporting the Directors in the following:
- Invoice Finance Management and contact
- Escalation for aged debt
- Cost Centre control
- Financial reporting
- Variance Reporting
3rd Party Management
- Manage all 3rd party suppliers on a day to day basis escalating any decision making to the directors
Systems:
- Maintenance of the Broadbean System
- Control of job boards
- Monthly Advertising Reports
- Responsible for all IT system support
HR Administration
- Accountable for all employee contracts
- Management and selection of all employee benefits
- Responsible for all employee induction and set up
- Maintenance of a holiday and sickness sign off and tracking system
- Maintenance of employee files
- Responsible for Thomas International reports
- Manage training requirements as required
- Management and tracking of mobiles, computers and fobs
- Management of the employee handbook
- Authorisation of employee expenses
- First point of contact for employee relations
- Co-ordination of performance management and training
Communications/Administration:
- Creation of PPT presentations and Sales documents
- Ad Hoc Projects eg creation of letters/PR material
- Creation of internal communications strategy rollout
- Client Administration
Facilities:
- Liaison point with all 3rd parties for any issues or requests regarding the office
- Stationery orders
Events and Special Projects
- Organisation of Networking Events, company parties, trips, away days and client entertaining as and when required
- Commercial Projects
Competencies and Experience:
- Experience in running the office or Back Office of a recruitment company
- Good administration skills and excellent eye for detail
- Good interpersonal skills and ability to manage 3rd parties
- A flexible and can-do attitude.
- The ability to work with minimal supervision
- Good Excel, word and PowerPoint skills
- Visio skills would be advantageous