Description
Ensures accurate and timely data transfers from the company and its vendors to ADP Comprehensive Outsourcing Services (COS) according to the production schedule. This includes reviewing and analysing vendor-provided documents and reports, researching issues, and providing recommendations for resolution/correction related to payroll processing activities and outputs - checks, reports and files.Primary Duties & Responsibilities:
1. Internal Company Processes & Policies
- Assist Payroll Manager in day-to-day data collection, preparation and export of pay data files to ADP in accordance with the timelines outlined in the production scheduled.
- Direct interface with ADP to ensure that HR/Payroll data is provided accurately and efficiently.
- Review, file and maintain vendor payroll reports. Assist with auditing vendor payroll reports.
- If applicable, review and sign off on employee time submissions for transmission to ADP, as directed by the Payroll Manager.
- Assists with payroll vendor administration and account management activities, as required.
- Monitors internal controls to verify that input and processing of all payroll data including wages, garnishments, applicable wage taxes and other miscellaneous wage/benefit programs, calculations, and deductions meet expectations, in conjunction with best practices.
- Creates and reviews audit and management reports at the appropriate time in accordance with the production schedule.
- Participates in ADP/company meetings for the development and ongoing administration of payroll, provides documentation on issues and works collaboratively with ADP, third-party vendors and internal company divisions toward timely resolution.
- Ensures internal controls are established related to HR/payroll employee master records and employee time files, and that these controls are maintained and monitored on a continuing basis, whether internally initiated or ADP-initiated.
- Researches, investigates and reports all problems, corrections, and changes related to ADP payroll programs, and responds to related inquiries and escalations in a timely manner.
- Participates in making updates to Payroll Standard Operating Procedures.
- Assists Payroll Manager with the development and maintenance of internal client policy documentation related to payroll processing.
- Provides recommendations on changes to policy, procedures or rules that influence or affect the administration of payroll, and communicates recommendations and business decisions to the Payroll Manager, as appropriate.
- Works with ADP on changes, updates, and/or additions to any current processes, to include areas of processing, Employee Service Center impact and updates to the COS Knowledge Base.
- Works with ADP to research and deliver data related to activities which occurred prior to the start of COS service delivery.
Skills & Experience:
- Effective communication skills
- Excellent organizational and planning skills
- Strong analytical skills
- Demonstrated interpersonal skills
- Vendor management skills
- Demonstrated teamwork skills
- Above average computer literacy, eg EXCEL, WORD, and various ADP applications
- College degree in Accounting preferred or equivalent training and experience in computerized payroll functions FPC Certification preferred 3+ years of payroll and accounting experience
- Experience in using HR Information Systems (HRIS) for both data storage and analysis
- Experience in coordinating and monitoring payroll processing functions or vendors performing these functions within the ADP COS Model
- 4-5 years of experience as a Payroll Analyst