Description
Personal Assistant/Project Assistant - London - £30000 - £35000 Per Year - 6 months
To provide a full and confidential Personal Assistant service to two Engineering Leads (delivery director level), including managing their office and business programme, ensuring that their time and contribution to the Bank is maximised
Responsibilities, Accountabilities and Deliverables:
Diary management. Co-ordinating and planning appointments, movements and events to ensure optimum effectiveness of the EL's time.
Plan and prioritise a demanding schedule, producing comprehensive supporting information for all appointments.
Arrange travel requirements within the UK and overseas.
Prioritise all of the EL's workflows by taking action during absences, using own initiative and judgement from knowledge of key issues to ensure appropriate action is taken; work closely with existing Business Support Manager to ensure appropriate delegation of queries coming through in EL's absence.
Gather and provide information on a wide range of topics, including input to relevant committees
Receive all incoming telephone calls, ascertain their nature and importance and deal with a wide variety of internal and external enquiries. Refer calls and messages to the EL or BSM where essential.
Undertake a variety of special projects, involving internal and/or external research and liaison, compile reports and make recommendations.
Assist with event planning
Prepare expense reports and claims for the EL
Responsible for the provision of a full secretarial service and general office duties eg filing, faxes, and photocopies
HR online changes, absence and annual leave tracking for EL's Direct Reports
Provide support to EL's leadership teams as required
Essential Skills, Qualifications and Experience required to do the role:
Strong organisational skills including demonstrable ability to organise, plan and schedule activities
Highly detail-oriented
Strong calendar (Outlook) management/scheduling skills
Adaptability
Ability to multi-task and prioritise workload
Excellent verbal and written communication skills
Proficient ability to compose confidential correspondence
Self-starter and strong initiative. Ability to work with minimal supervision; efficiently and accurately
Achievement Motivation
Independent Thinking
Highly Proficient in Microsoft Word, Powerpoint, as well as the Intranet and Internet
Knowledge of general office procedures
Must be able to work in a fast paced environments with continuously shifting priorities
Strong organisational and environmental awareness
If you match these requirements, please apply in the normal way. Elevate will send you an email, please open, click and action that email and your application will be visible to the hiring organisation directly.