Trello for freelancers: how to organize your business


Properly organizing your working life is essential for any freelancer. It will save you tons of time – if you have a good organization set up, you’ll never waste time searching for something. That means you’ll never forget either. Or at least your system won’t.

Organizing your work lets you know what you need to do and when you need to do it. That will give you a sense of purpose and motivate you to go through your day and stay productive.

When it comes down to organizing, Trello has proven itself to be a great tool. In this article, we’ll tell you what it does, how you can use it as a freelancer and offer some helpful tips!

What is Trello?

Basically, Trello functions like a huge corkboard: it’s where you can keep all your lists, tasks and notes. A good way to describe it as a “list of lists”. 

So why wouldn’t you just use a corkboard instead? Because Trello takes that concept and makes it digital. That means you can search, filter, share and set up remindersin addition to creating lists.

The main infrastructure of Trello is called a board– like a corkboard, that’s where all of your lists show up. Every list is comprised of a number of cards. Those cards can contain images, attachments, checklists, deadlines and much more. They can also be rearranged by simply dragging and dropping them on different lists.

Now for the cherry on top – Trello’s basic version is completely free! It has most of the important features, but if you really feel like needing that extra punch there are gold and business class tiers, too.

How does Trello help freelancers?

  1. All your notes are neatly organized in one place

The first reason to use Trello is the one we already mentioned at the beginning of this article. It is a tool that can help you organize anything, whether it’s projects, deadlines or personal goals. Having all of that in one place that you can access from your phone at all times does wonders for planning.

  1. You can use it as a collaboration tool

Collaborating with other freelancers or even a team within your client’s company is made easy with Trello. Imagine if you could outline the full plan of your project, determine who is responsible for what and work within an environment where each single member of the team is aware of what is being done and what still needs doing. Thankfully you don’t have to simply imagine that; it can become a reality with Trello! And because it’s such a popular and intuitive tool, convincing others to try it out isn’t that difficult, either.

  1. And go solo!

Working with others is one of the best features of Trello. But it’s not all it can be. You can always use it just for yourself. Thanks to the tool having a free version, trying it out is easy. Especially for freelancers who work on multiple projects at once and have to juggle deadlines, Trello can be a great tool to keep an eye on all of those important tasks.

Useful tips for making Trello work for you:

  1. Visualize – color coding and images

One of the main strengths of Trello is the way it allows you to visualize everything. For example, you could color code your projects by type or urgency. Seeing all that information at a glance is not only pretty, it also allows you to process everything much more intuitively. And speaking of visual cues, adding images to cards is also something you can do.

  1. Utilize public interaction

Trello also gives you the possibility to share your work with the world. By making a project public, anyone can see it and contribute; depending on the freedom you allow users. That can be useful for things like questionnaires, but also just sharing your road map with people who follow your career. That will allow you to get feedback and interact with your community.

  1. Get inspired by others – Trello Templates for you to use

Public lists are a two-way street. Even if you’re not sharing yours, you can take a look at what others are doing. Under the inspiration section in Trello’s website, you can find some really cool ideas and nifty ways to use the tool. Learn from people who have been using Trello for years or even members of the company themselves. Additionally, you can find templates for various types of planning here.

Once you’re all organized, it’s time to automate some tasks to boost your productivity. These articles could be helpful for that:

Have you already given Trello a try? Let us know what you think of the platform in the comments!


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  • Commented by Razvan Coca on 28.05.2018 at 12:51 h

    Yes, Trello kanban table is great for following a pipeline.
    With my recent ubuntu installation, I also found zenkit interesting []
    It allows one to:
    * mindmap [brainstorm, work breakdown]
    * kanban - different lists for different states[it also has trello integration]
    * calendar [schedule]
    * teams [ok, that's obvious]

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