Incredible freelance tools to manage your productivity


It is not easy to deal with a freelancer’s life, right? For some people, it doesn’t matter if they have two or ten clients: it is always hard to organize projects, to manage time effectively and to achieve greatest productivity. These incredible freelance tools will help you to improve your organization and the way you work.

  1. Slack
  2. Trello
  3. Heflo
  4. Evernote
  5. TeamGantt
  6. GanttPro
  7. RescueTime
  8. Hubstaff

The first step is to find out your needs. Answer this question honestly. Think about what you really need and how you need it. After this, think again and cut the excesses. At this moment of reflection, it is also important to identify what you don’t need. Too many items will lower your efficiency and make your work way too bureaucratic.

The second step is to never stop trying. Look for freelance tools and try them. You will find the one that fits both your business and work style. Don’t be afraid of trying: this is exactly how you will get what you need.

Best productivity tools for freelancers

Now, let’s take a look at some work tools:

1. Slack

If you work with other freelancers or want to show your clients you are always available, Slack is the tool you have been looking for. This is a popular chatting tool in the United States and now several companies worldwide are also adopting it. Slack’s great advantage lays in the fact that it is simple to use and that it helps you to keep focused. How? It eliminates communication through distracting apps – like WhatsApp and Facebook.

2. Trello

Small companies love this app. You can download it to your desktop or get this app for free on your Android phone or iPhone. This is a simple task manager – and the best part is that you can take it anywhere!

3. Heflo

A BPM software that allows you to create diagrams and flowcharts easily. Even the free version of this tool is effective – it has been helping me to organize my workflow and to improve the way I deal with my clients for a while now. Since I am a visual person, this app made me see clearly which tasks made me unproductive.

4. Evernote

If you have hundreds of good ideas for your projects when you are away from your notebook, this is a tool you have to install on your mobile phone. Evernote’s functions allow you to organize different projects and their annotations in a simple way. Also, everything you write in the app is safe in the cloud and is synchronized to the online version – which, of course, you can access anytime from your desktop.

Portfolio Dragos Muntean

5. TeamGantt

This tool is great for its design and search system, which allows the user to track back deadlines and marks. If you are a visual person and have some budget to invest in a paid tool, you should go for TeamGantt.

6. GanttPro

This software is great for task and project planning purposes. It also allows tracking progress and deadlines, keeping notes about tasks and attach files to them. If you are struggling with keeping track of all of your tasks, GanttPRO should be a good choice for you. A nice and intuitive interface stands the tool out among the similar software.

7. RescueTime

This app is ideal if you think you spend too much time on unnecessary tasks. RescueTime operates in the background of your computer or mobile and calculates the time you spend daily on sites and apps. So it allows you to know exactly how much of your time is being wasted and which apps and sites you need to block. This helps you to stay 100% focused on the projects you have to deliver.

8. Hubstaff

A lightweight time tracking app that helps you understand how you spend your time. Hubstaff allows you to focus on finishing your work by automating the process of tracking it. The app calculates activity levels based on input from your keyboard and mouse. It also has an invoicing feature that lets you set bill rates and send online invoices to your clients seamlessly.

💡 Looking for more interesting apps? Check out our list of great and free apps for freelancers.

Which freelance tools do you use in order to increase and optimize your productivity? Share them with us in the comment section!

Natalia Campana

Natalia is part of the international team at freelancermap. She loves the digital world, social media and meeting different cultures. Before she moved to Germany and joined the freelancermap team she worked in the US, UK and her home country Spain. Now she focuses on helping freelancers and IT professionals to find jobs and clients worldwide at


  • Nice list, thank you. I would add one more app to it: . It’s easy to use and effective, I like it a lot.

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