Incredible Freelance Tools To Manage Your Productivity


Being a freelancer isn’t always easy. For some people, it doesn’t matter if they have two or ten clients: it is always hard to organize projects, manage time effectively and be productive. This article will introduce you to incredible freelance tools that will help you improve your organization and the way you work.

  1. Slack
  2. Trello
  3. Taskboard
  4. Heflo
  5. Buffer
  6. Google Calendar
  7. Evernote
  8. Wave
  9. Time Doctor
  10. TeamGantt
  11. GanttPro
  12. RescueTime
  13. Hubstaff

Freelance tools to help boost your productivity

Before you pick out a tool, you need to figure out what your needs as a freelancer are. Consider this question honestly. Think about what you really need and how you need it. After this, think again and cut out all that is unnecessary. Too many items will lower your efficiency and make your work way too chaotic.

The second step to choosing a tool is to never stop trying. Look for as many freelance tools as you can and try them. You will find the one that fits both your business and work style. Don’t be afraid of trying: this is exactly how you will get what you need!

Now, let’s take a look at some work tools:

1. Slack

If you work with other freelancers or want to show your clients you are always available, Slack is the tool for you. This is a popular chatting tool amongst several popular companies worldwide. 

Slack’s great advantage lays in the fact that it is simple to use and that it helps keep you focused. How? It eliminates the need for you to communicate through distracting apps – like WhatsApp and Facebook.

2. Trello

Small companies love this app. You can download it to your desktop or get this app for free on your Android phone or iPhone. This is a simple task manager – and the best part is that you can take it anywhere!

💡 Discover how you can use Trello as a freelancer in order to organize your life and your business.

3. Taskboard

Taskboard is, just as its name suggests, a tool to help you keep track of your tasks. Every freelancer has had to juggle projects at some point in their life – each one at a different stage of completion and completely separate from each other. Through an easy to use, clean interface that won’t take you long to get comfortable with, you will be able to easily keep track of both your tasks and your progress.

Its absolute best feature is that, unlike other project management tools that require you to open an account, or are web-based and paid, Taskboard is a free, open-source program that you can download and install. You can customize colors, add attachments and have access to a full history of your board activities.

4. Heflo

Heflo is a BPM software that allows you to create diagrams and flowcharts easily. Even the free version of this tool is effective –it can help you organize your workflow and improve the way you deal with clients. This app can also help you see which tasks make you unproductive.

5. Buffer

We all know social media is the best way to spread the word about your services and attract new clients.

But how often do we get the time to post updates? Updating one’s status and sharing on social media can prove to be a chore – unless of course you have a smart social sharing tool like Buffer!

Buffer lets you share posts and updates at scheduled intervals on social media platforms like Twitter, Facebook and LinkedIn. It’s pretty simple to use – all you have to do is add what you want to share to your Buffer queue and it will be shared at intervals throughout the day. You also have the option of setting your own custom schedule times or using Buffer to get the optimal sharing times for you.

6. Google Calendar

Google calendar is free, packed with many great features and a perfect time and task tracking tool. Data can be synced, fairly easily, between your phone or tablet and the calendar. 

Google calendar also allows you to quickly schedule meetings or events and get reminders about upcoming activities. Learning to use it can help you better manage your time, processes, and workload.

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7. Evernote

If you have hundreds of good ideas for your projects when you are away from your notebook, Evernote is what you need on your mobile phone. Its functions allow you to organize different projects and their annotations in a simple way. 

Also, everything you write down is safe in the cloud and is synchronized to the online version – which, of course, you can access anytime from your desktop.

8. Wave

Wave is your all-in-one accounting station. It allows you to create invoices and quotations, send them to your clients, and save them in a number of formats including Excel or PDF file. 

What I like most is that it has the option of sending reminders for overdue invoices – very handy when it comes to clients who seem to conveniently forget you at the end of the month.

9. Time Doctor

Time Doctor is an accurate time tracking and time management software that helps you get a lot more done each day. It is a web-based solution that provides time tracking, computer work session monitoring, reminders, screenshot recording, invoicing, reporting tools, integrations and so much more. 

Time Doctor can help freelancers achieve a better work-life balance by facilitating work from home, and remote working arrangements; make the most of the time spent working while on the computer (reducing time spent on non-work related distractions); organize their tasks and priorities, as well as manage their schedule. It can also reduce work related stress through effective organization and more importantly, can help quickly and effectively scale their business.

10. TeamGantt

This tool is great for its design and search system, which allows the user to track deadlines and marks. If you are a visual person and have some budget to invest in a paid tool, you should go for TeamGantt.

One of the key factors of TeamGantt is its collaborative platform. It allows interaction between users, helps you plan, schedule and manage your projects and enables you to store templates and your work history.

11. GanttPro

GanttPro is great for task and project planning purposes. It lets you track progress and deadlines and allows you to keep notes about tasks and attach files to them. 

If you are struggling with keeping track of all of your tasks, GanttPro should be a good choice for you. A nice and intuitive interface makes this tool stand out among similar software.

12. RescueTime

This app is ideal if you think you spend too much time on unnecessary tasks. RescueTime operates in the background of your computer or mobile and calculates the time you spend daily on sites and apps

So it allows you to know exactly how much of your time is being wasted and which apps and sites you need to block. This helps you to stay 100% focused on the projects you have to deliver.

13. Hubstaff

A lightweight time tracking app that helps you understand how you spend your time, Hubstaff allows you to focus on finishing your work by automating the process of tracking it. 

The app calculates activity levels based on input from your keyboard and mouse. It also has an invoicing feature that lets you set bill rates and send online invoices to your clients seamlessly.

💡 Looking for more interesting apps? Check out our list of great and free apps for freelancers.

Which freelance tools do you use in order to increase and optimize your productivity? Share them with us in the comment section!

Natalia Campana

Natalia is part of the international team at freelancermap. She loves the digital world, social media and meeting different cultures. Before she moved to Germany and joined the freelancermap team she worked in the US, UK and her home country Spain. Now she focuses on helping freelancers and IT professionals to find jobs and clients worldwide at


  • Nice list, thank you. I would add one more app to it: . It’s easy to use and effective, I like it a lot.

  • Hey, I found your blog very helpful and informative. As a freelancer, I am also using the Moon Invoice time tracking tool that helps to increase my productivity. Thanks for sharing 🙂

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